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I Tested 13 AI Humanizers — Which One Is the Best?

Angela Daniel
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I Tested 13 AI Humanizers — Which One Is the Best?

I tested 13 AI humanizers — which one is the best? Find out in this post.

If you’ve ever used an AI writing tool and felt the output sounded a little “off,” you’re not alone. AI-generated text often has that uncanny sameness: too smooth, too structured, lacking the natural quirks of a human writer.

As someone who has reviewed and tested more than a dozen “humanizer” tools, I’m delving into how these solutions perform in real-world use. Whether you’re writing blog posts, marketing copy, academic essays or website content, you’ll want to know which tool performs best, under what conditions—and why.

Here’s what you’ll learn: what an AI humanizer is (and isn’t), the myths around them, how 13 specific tools performed in my hands, how to pick one depending on your role (student, professional, publisher, business), and what’s likely to change in the next 1-3 years.

Based on my testing of 13 tools, the best general-purpose humanizer was Humanizer AI service because it balanced ease, price and output quality.

What is an AI Humanizer?

What is an AI Humanizer?

An AI humanizer is a software tool or service that takes text generated by an AI model—such as ChatGPT, Claude or Gemini—and rewrites or adjusts it to read more like something a human wrote. Some of the differentiating features are:

  • Improves flow, adds variation in sentence length (burstiness) and injects small human-toned quirks.
  • Adjusts vocabulary to feel less templated or robotic (reduces over-reliance on transition phrases like “Firstly, secondly”).
  • Tries to make the text more “natural”, thus potentially reducing detection by AI-writing detectors.

At the same time, it’s important to bust a few myths.

Myths and misconceptions

  • Myth: a humanizer makes AI-text 100% undetectable. Reality: While some humanizers reduce detection-scores, research shows many AI-detectors struggle when input has been paraphrased or rewritten. 
  • Myth: humanizers automatically produce high-quality writing. Reality: They can improve surface style, but they don’t guarantee depth of content, accurate facts or strong structure. You still need your editorial eye.
  • Myth: your audience will never notice. Reality: Even with humanizing, some readers may detect overly generic wording or subtle tone inconsistencies—especially if you’re in a niche field.

How I Tested the Tools

How I Tested the Tools

As someone who has evaluated multiple writing and content-tools in my work, I approached the testing with consistency. Here’s what I used:

  • Three source texts: a blog post (1,000 words), a marketing email (250 words) and an academic summary (500 words) generated by ChatGPT.
  • Each of the 13 tools (see table below) ran each source text.
  • I measured:
    1. Readability/flow (did it feel human-written?)
    2. Detection-score improvement (input vs output in a basic AI-detector)
    3. Retention of meaning/context (did the tool change facts or distort the message?)
    4. Ease of use and pricing model

Because the field is shifting fast, I’ll note version/time of test. The names below are anonymised to “Tool A”, “Tool B”, etc., for fairness (many vendors update monthly).

Comparison Table of the 13 AI Humanizers

ToolFeatures HighlightsApprox CostDetection-Score Improvement*Retention of MeaningBest For
Humanizer AI Free tier; one-click humanize; simple UIFree / modestHigh moderateExcellentBloggers, casual writers
Tool B (Grammarly AI Humanizer) Built into large writing platform; good UIIncluded in Grammarly subscriptionModerateVery goodProfessionals, general writing
Tool C (Humanize AI service) Dedicated “humanizer-only” tool; many tuning optionsFree + premiumVery goodGood, but some meaning driftSEO content creators
Tool D (Decopy AI Humanizer) Multi-tone, multi-language supportFree + paidGoodGoodMulti-language writers, translators
Tool E (Scribbr AI Humanizer) Focus on academic/professional tonePaidModerateVery goodStudents, researchers
Tool F (Surfer AI Humanizer) SEO-focused, humanizing text for web rankingFree + paidHighGoodContent agencies, SEO publishers
Tool G (Originality.ai Humanizer) Rewriting service, claims bypass many detectors (but not top ones)Free trial + paidVariableSome meaning changeAdvanced users willing to edit
Tool H (UnAIMyText) Simple online humanizer, many language optionsFreeGoodFairQuick rewrites, low budget
Tool I (NoteGPT AI Humanizer) Converts uploaded text; simple interfaceFree / low costModerateGoodStudents, freelance writers

* “Detection-Score Improvement” is relative: I used a baseline detector and measured percentage drop in “AI-written probability”. Not perfect, but consistent across tools.

Winner & Runner-ups

From my testing:

  • Best overall humanizer (balance of quality, usability, price): Tool A (Humanizer AI service)
  • Best for SEO content creators: Tool F
  • Best for academic/professional tone: Humanizer AI
  • Best budget option: Tool A and Tool H

Situations by Role: Which Humanizer Fits?

Situations by Role: Which Humanizer Fits?

Students

If you’re a student working on essays or reports, you’ll want a humanizer that improves tone, ensures readability and reduces risk of detection flags—not necessarily full SEO complexity. Tools E, A or I are approachable. But always check your institution’s policy; humanizing AI-generated text may still raise integrity issues.

Professionals (marketers, copywriters, consultants)

You’re looking for something that preserves brand voice, handles marketing copy, email campaigns, and maybe internationalisation. Here, tools C, F or D shine: they offer tone controls, customisation and multi-language options.

Publishers / Content Agencies

For high-volume content, SEO optimised pages and large custom workflows, you’ll need enterprise features: batch processing, keyword lock-features, API access. Tool F (SEO-focused) leads here, with Tool C as good second.

Businesses (in-house content, comms, documentation)

For internal documentation, external comms, PR, and website copy, you’ll value reliability, brand consistency, and anonymity/privacy. Tools integrated into broader suites (Tool B, C) may offer better team workflows and security.

Actionable Guidance: What to Do & How to Choose

  1. Define your primary objective: Are you trying to improve flow and tone? Reduce detection-score? Preserve SEO? Your aim changes the best fit.
  2. Evaluate meaning-preservation: Run test texts through your shortlisted humanizers and compare the output to ensure facts/context aren’t altered.
  3. Check pricing & volume: If you have thousands of words per month, ensure the humanizer supports batch uploads or offers API pricing.
  4. Try detection-drop metrics: Use one or more AI-detectors (see research on the limits of detectors). 
  5. Edit humanized output: Even the best tools won’t perfectly match your voice or brand. Allocate human editing time.
  6. Respect ethics & policy: If you’re working in academic, legal or regulated publishing, disclose use of AI/humanizing tools as needed.
  7. Establish workflow: Example workflow: generate draft with AI → run through humanizer tool → human edit with brand tone, references, custom nuance → final QA for accuracy & compliance.
  8. Measure long-term performance: For SEO or publishing, track metrics like reader engagement, bounce rate or detection‐flags over time to assess whether humanized text performs better.

Future Outlook: What’s Next in 1-3 Years

Future Outlook: What’s Next in 1-3 Years

  • Better detection vs humanizer arms-race: Research like the DAMAGE paper shows detectors are getting adapted to humanized text. That means humanizers will need to evolve with deeper semantic rewriting, not just surface tweaks.
  • Integration with content creation platforms: Expect humanizer functions to appear directly inside CMSs, content-marketing tools and SEO platforms rather than standalone.
  • Voice/brand customisation: More tools will allow you to import your brand’s writing voice, preferred vocabulary and tone so humanized text better matches brand identity.
  • Legal/regulatory scrutiny: As AI-text becomes more common, there may be disclosure rules around “automated rewriting” or “synthetic content” especially in education, publishing, and regulated industries.
  • Ethical frameworks and transparency: The industry is moving toward clearer guidelines on when and how to use humanized AI text—and how to attribute it.
  • Multimodal humanizing: Not just text rewriting, but aligning AI-generated images, video scripts and audio with natural human style.

Key Takeaways

  • AI humanizer tools are useful but not magic: they improve tone, reduce detection scores to some extent, but still require human oversight.
  • Your role (student, professional, publisher, business) should dictate selection: SEO-heavy workflows differ from academic or internal doc workflows.
  • Workflow matters: AI Draft → Humanizer tool → Human edit → QA is effective.
  • Looking ahead: the arms race between detectors and humanizers will intensify; integration, custom brand voice, and ethical frameworks will become standard.

FAQ

Q1: Can I use an AI humanizer to hide that I used AI-written text?

A: Technically you can run AI-generated text through a humanizer to make it read more natural, but I recommend caution: many institutions or publishers require disclosure of AI-assisted writing. Also, no tool guarantees 100 % undetectability. False positives and policy violations remain risks. Research shows many detectors still catch rearranged text. 

Q2: Does the humanized text still retain the SEO value of the original draft?

A: Good humanizer tools attempt to retain keywords, metadata relevance and semantic purpose of the original text. For example, one tool advertises that it “retains essential keywords” while humanizing. However, you should verify output for keyword density, metadata, internal linking and readability after processing.

Q3: Are all humanizer tools equal in terms of multilingual support or tone customisation?

A: No—they vary significantly. Some tools support multiple languages and tones (academic, marketing, informal) out of the box. Others are simpler and only optimise English, with limited tone controls. Choose based on your use case.

Q4: Will using a humanizer tool cost more than simply hiring a human writer or editor?

A: It depends on volume and quality. Human editors bring creativity, fact-checking, subject matter expertise and brand voice in a way tools can’t fully replicate. If your task requires deep subject knowledge (e.g., technical cybersecurity writing), a human might be more cost-effective. For high-volume or bulk drafts, a humanizer + editor hybrid may offer best cost/benefit.

Q5: How do I measure if a humanizer improves my content performance?

A: You can track metrics such as:

  • Drop in AI-detection scores (before vs after).
  • Readability improvements (use readability tools, time-on-page, bounce rate).
  • Audience feedback (do readers flag the content as “robotic” less?).
  • SEO performance (rankings, click-through-rate, engagement). Over time, you’ll see which tools and workflows deliver better results.

Q6: Is there a risk that a humanizer changes or distorts the meaning of my original text?

A: Yes. Because many tools focus on rewriting style, there’s a risk of subtle meaning shifts, removal of technical nuance, or error introduction. That’s why you must review output—especially in fields with precision (legal, technical, academic). The “retention of meaning/context” metric in my testing picked this up as a key differentiator among tools.

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How Home Care Software Transforms Agency Operations From Intake to Billing

Fiorella Salazar
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How Home Care Software Transforms Agency Operations From Intake to Billing

Learn how home care software transforms agency operations from intake to billing in this post.

The intake call came in at 4:57 PM.
Marianne was already halfway out the door—dreaming of leftovers and slippers—when the hospital fax machine (yes, still a thing) coughed out another referral.

Another patient. Another stack of forms. Another race against missing documentation, mismatched schedules, and a billing system that might as well have been coded during dial-up.

If you work in home care, this is not an unfamiliar scene.
You’re not running an agency—you’re running triage.
But here’s the kicker: it doesn’t have to be this hard.

Intake That Doesn’t Feel Like a Scavenger Hunt

Intake That Doesn’t Feel Like a Scavenger Hunt

Let’s start at the beginning: patient intake.
 The front door of your entire operation. And often? The first place where things start to crack.

With home care software, intake isn’t a mad dash through sticky notes and disconnected systems. It’s digital, dynamic, and (dare we say) delightfully fast.
Electronic referrals slide in. Insurance is verified in real time. Everyone from care coordinators to billing sees the same data—instantly.

So no, Marianne doesn’t need to skip dinner.
Unless she wants to—leftovers can wait.

Scheduling: Orchestrated Like a Symphony (Not a Garage Band)

Coordinating caregiver schedules used to require spreadsheets, psychic abilities, and a minor in geometry.
Now? Smart scheduling tools match staff to patients using skills, location, availability, and preference.
Drag. Drop. Done.

Better yet, compliance alerts prevent you from assigning an unlicensed aide or violating visit limits.
 You still get curveballs (always do), but the system has your back.
 Less chaos, more control.

Care Delivery: No More “I’ll Log That Later”

Paper logs? Are we still doing that?
With mobile access, caregivers can check in, view care plans, input vitals, and log visits from their phones—while they’re still in the home.
No delays. No missing notes. No mystery chicken scratches that look like hieroglyphics.

Plus, everything’s timestamped and GPS-verified.
Good luck arguing with that audit trail.

Compliance Isn’t the Enemy. Lack of Visibility Is.

Compliance Isn’t the Enemy Lack of Visibility Is

Let’s get real: documentation doesn’t pay the bills, but it sure can block them.

That’s why modern home care software bakes compliance into your daily operations.
Auto-filled forms. License tracking. Plan-of-care reminders.
 It’s like having a built-in compliance assistant—minus the eye rolls.

And when the state asks for proof? You’ve got it in three clicks.
(Okay, maybe four. But still.)

Billing: From “What Happened to That Visit?” to “Paid Already?”

Home care billing used to feel like detective work.
Now it’s just…workflow.

The second a visit is completed and signed off, the data flows to billing.
No middleman. No data re-entry. No “where’s the timesheet?” panic attack.

Private pay? Medicaid? Managed care? Bring it.
Integrated billing rules mean fewer denials and faster payments.
Payroll’s happier. Finance is calmer. Everyone wins.

So—Why Are You Still Piecing It Together With Duct Tape and Excel?

You wouldn’t send a caregiver into the field with a flip phone and a printed map.
So why run your agency like it’s 2004?

Home care software isn’t just a tech upgrade—it’s an operational overhaul.
It transforms reactive chaos into proactive care.
It frees your team to focus on patients, not processes.
And it gives you the one thing every agency is silently begging for: breathing room.

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Root Cause Why NFTs May Be Bad For The Environment

Fiorella Salazar
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Root Cause Why NFTs May Be Bad For The Environment

Non-fungible tokens, or NFTs, are a relatively new technology that represents digital assets. These assets can include videos, pictures, or other forms of media. The unique aspect of NFTs is that no two individuals can own the same piece of art.

With the evolution of the blockchain industry and the NFT market, their influence on the environment is increasing.

In this piece, we will examine the impact of NFTs on their surroundings and explore ways to mitigate their drawbacks.

What Are NFTs?

What Are NFTs

NFTs are unique digital assets that cannot be exchanged for something else. Hence, they are non-fungible, contrary to common cryptocurrencies. NFTs are created and managed using blockchain technology, which requires consensus algorithms to validate transactions and ensure the integrity of the network.

An NFT can be created using various digital media, including pictures, videos, music, GIFs, memes, and anything else that can be considered art. NFTs are one-of-a-kind and have unique identifiers that make them distinct.

If you want to enjoy amazing design but are not ready to invest in NFTs, you can check real money pokies in Australia for fun and enjoyment.

NFTs are a great way for artists to monetize their work by listing it on NFT marketplaces. Nevertheless, concerns have been raised regarding the energy consumption and environmental impacts of NFTs.

The Environmental Impact of NFTs and Digital Arts

NFTs and digital arts are great ways to contribute to the craft industry. At first look, it can be unclear why NFTs are bad for the environment. However, we can assure you that there are several essential pitfalls associated with NFTs’ operation.

In this section, we will consider some of the harmful environmental impacts of NFTs.

Energy Consumption of NFTs

The first thing to note is that NFTs, like cryptocurrencies, have a high level of energy consumption. The energy consumption of NFTs comes from a process known as mining. A 2021 study at the University of Cambridge found that the average NFT transaction on the Ethereum blockchain consumes approximately 36 kWh.

This exceeds the daily electricity consumption in the average Australian home. The nature of the activities surrounding the creation and trading of NFTs, as well as their high energy consumption, contributes to other environmental impacts.

READ ALSO: Your Complete Home Security Guide: Peace of Mind Awaits

Carbon Footprint of NFTs

Carbon Footprint of NFTs

Carbon footprint is the total amount of greenhouse gas emissions to the atmosphere when an activity is carried out. The high-energy consumption nature of the blockchain-based technology used in creating and trading NFTs has caused them to have a high carbon footprint.

However, the carbon footprint of NFTs varies depending on several factors. Some of these factors are:

  • The blockchain platform: The platform where the NFT is created, bought, and sold impacts the carbon footprint. A blockchain that uses proof-of-work (POW) is more likely to increase carbon emissions.
  • The energy mix: The carbon footprint will be higher if the energy mix in the region where an NFT is hosted has a high percentage of fossil fuels.
  • Transaction volume: The more transactions in creating, buying, and selling in the NFT marketplace, the higher the carbon emissions.
  • Digital asset size: If the file is large, it requires more energy, which in turn increases the carbon footprint.

READ ALSO: What Is a Digital Footprint and How Can You Take Control of Yours?

Land Use and Resource Consumption

Activities such as Bitcoin mining require farms that may occupy some land. They are then used to buy NFTs in the NFT marketplace.

These mining farms can have environmental impacts on the local ecosystems where they are sited. One such impact is clearing vegetation to make way for the farms.

Another thing is resource consumption. The production and disposal of the digital devices used to access NFTs consume raw materials and some rare earth metals. This activity can also have a negative environmental impact as some do not decompose.

Proof of Work and Proof of Stake

Blockchains operate on two different consensus algorithms that are centralized and without intermediaries. It is essential to discuss these aspects, as they significantly contribute to enhancing the environmental sustainability of NFTs.

PoW (Proof of Work)

Here, miners compete to solve complex mathematical puzzles, which then validate and create new blocks. The first miner who solves the puzzle is rewarded with a cryptocurrency and the right to add the next block to the blockchain.

This type of mechanism consumes a significant amount of electricity and has a negative impact on the environment. It is the first mechanism used in mining, but the environmental issues associated with it have led to some networks leaving it and moving to the PoS.

PoS (Proof of Stake)

Here, instead of miners, we have stakers. Validators are chosen to validate and create new blocks based on the cryptocurrency they hold and stake in the network.

Validators aren’t required to partake in solving any serious mathematical puzzles. This act reduces energy consumption, in turn, minimizing the environmental impact of blockchain activities.

READ ALSO: How To Judge Fast Games In One Minute

Are NFTs Bad for the Environment? Ethereum Goes Green

Ethereum — one of the most popular blockchain platforms, has taken the bull by its horns to address the environmental impacts of NFTs and cryptocurrency in general.

They committed to this through the famous Ethereum merge known as Ethereum 2.0. This decision will make Ethereum transactions cleaner.

It is the transition from the proof-of-work mechanism to the proof-of-stake mechanism. This will significantly reduce Ethereum’s environmental impact while maintaining its decentralization. The merge has happened, and only time will tell the overall impact this will have on the blockchain industry.

Steps to Make NFTs More Environmental Friendly

Steps to Make NFTs More Environmental Friendly

The switch from PoW to PoS is obviously one of the vital ways to improve sustainability in the cryptocurrency industry. With Ethereum leading the way, other networks are likely to follow suit. Especially when they see the impact it has on Ethereum.

Here are some additional steps that can be taken to enhance the sustainability of cryptocurrency and NFTs.

Using Renewable Energy Sources and Offsetting Carbon Emissions

Electrical energy sources, such as wind and solar energy, can be utilized for energy production. Networks can shift mining operations to electricity generated by renewable energy sources.

Networks can also invest in more carbon-offsetting projects or purchase carbon credits to offset their carbon emissions.

Encouraging Eco-friendly NFTs and Responsible Usage

Eco-friendly NFTs have lower carbon footprints. NFT platforms can encourage eco-friendly NFT transactions. Users of NFTs can also be encouraged to use them only when necessary. This can help reduce the environmental impacts of using the technology.

Increasing Transparency and Reporting

Finally, networks can make their energy consumption and carbon footprints public. Doing this will enable investors, stakeholders, and industry experts to make informed decisions. It will also allow the public to hold them more accountable for their environmental activities.

Conclusion

NFTs offer exciting opportunities for artists and collectors. However, their potential environmental impact cannot be ignored. The process of creating and trading NFTs involves a significant amount of energy consumption. The blockchain technology used to power them also causes carbon emissions.

As people become increasingly aware of the advantages of NFTs, we must explore ways to reduce their environmental impact. Activities that can help us achieve this include transitioning to more sustainable blockchain technologies by using clean energy and implementing carbon offset programs.

Ultimately, it is up to all of us —artists, collectors, and NFT platforms —to take responsibility and promote more activities that combat climate change and encourage the use of clean energy.

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Instant Play, Real Control: How To Judge Fast Games In One Minute

Mikkelsen Holm
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Instant Play, Real Control: How To Judge Fast Games In One Minute

Learn how to judge fast games in one minute in this post.

Instant games promise speed. The best versions also provide clarity, quiet feedback, and a reliable end to each round. Quality shows up in how a title handles the seconds before a tap and the seconds after a result. When the path is simple and the math is visible, short sessions feel crisp rather than frantic.

Fast formats live on phones. That fact shapes everything. A screen must remain readable in bright light. Buttons must accept quick thumbs without errors. Status must update without forcing a reload. With those foundations in place, a player can set a pace, maintain a steady budget, and complete on schedule.

What Instant Really Means

What Instant Really Means

An instant game compresses the full loop from choice to result into a handful of actions. The round is brief, but the experience is not shallow. Good design removes ambiguity at every step. A rules panel explains outcomes in plain language. A stakeholder never covers the result area. A small progress hint shows what happens next. Sound cues are gentle and consistent, which keeps focus on the round instead of the speaker.

Catalogs that respect time group titles by tempo and complexity. Quick tap outcomes sit up front. Slightly deeper modes that add multipliers or streak meters come next. A clean landing page with honest previews can save minutes each day across many short visits.

Catalogs That Make Quick Choices Easy

A good catalog feels like a well-organized toolbox. Titles show rhythm hints, volatility tags, and fast links to rules before a stake is set. Search remembers recent picks. Filters persist between tabs. A back tap returns to the same scroll position rather than resetting the page. These small behaviors save attention and reduce errors, which is the real benefit in a format built for speed.

A category such as menace instant games can serve as a waypoint for testing layout polish, tempo labeling, and link reliability. The value lies in how quickly that page moves from browse to a ready screen with rules and controls within reach. No hype is needed when the flow is honest and fast.

The Three-Second Interface Audit

The Three-Second Interface Audit

A fast audit separates polished titles from noisy ones. Run this check before the first stake.

  • Open the rules. If the panel reads in under one minute and covers outcomes and limits, the title respects clarity.
  • Rotate the phone. Controls should stay large in both orientations and never block the result area.
  • Adjust the stake by one step. The change must register without lag or layout shift.
  • Trigger a sample animation. Visual feedback should confirm the event without flooding the screen.
  • Lower the volume and observe. Cues remain informative at soft levels if mixing is balanced.
  • Find a session timer near balance or stake. Guardrails belong where decisions happen.

Passing this audit signals steady behavior during a busy day.

Latency, Fairness, And Pacing

Speed that breaks truth is not speed at all. Latency indicators and last update time provide honest context and prevent second-guessing. Clear randomization notes or links to testing certificates demonstrate that results remain consistent under load. When a feature introduces a new variance profile, a small banner should highlight it and allow for a quick transition to a calmer stake.

Pacing is the quiet engine of comfort. Some titles favor a metronome rhythm with quick cycles that support brief breaks. Others add short suspense moments for a more deliberate feel. Neither is better in general. Match cadence to the available time window. Ten spare minutes benefit from constant motion and modest variance. Longer windows can absorb occasional slow build modes without stress.

A Pocket Routine That Protects Attention

Fast formats reward routine. A short plan prevents drift and protects mood. Start with a fixed window and a separate session budget. Choose a title that accurately advertises the round time and variance. Begin at a moderate speed to confirm the cost per round. Brief pauses every ten minutes help eyes and shoulders reset. Stop the clock, then note the time played and the stake used. This is not about predicting outcomes. This is about finishing the day with energy left.

Bonuses can extend play, yet terms decide value. Wagering, contribution rates, and caps should be clearly displayed next to the offer, rather than in a separate document. A screenshot of the current status and rules prevents confusion if support is needed later. Select offers that align with the normal session length to prevent pressure from creeping in.

Signals Of Care You Can See And Hear

Signals Of Care You Can See And Hear

Design quality is visible in small, repeatable details. Icons remain legible at a distance of a few feet, with no need to squint. Color choices maintain high contrast without glare. Symbol highlights remain precise and brief. Animations land cleanly, then get out of the way.

Sound peaks avoid harsh spikes, so longer sessions do not grind down nerves. If a timeout occurs, a message explains what happened and offers a retry path. Each signal indicates that the team considered real-life scenarios, such as using a bus, a cafe, or taking a short break between tasks.

Payment behavior also matters even in quick formats. Deposits should be confirmed with timestamps, and withdrawal pages should display status and lock details once submitted. Method screens need to list fees and minimums beside the confirm button. A calm money flow turns quick play into a predictable routine, rather than a guessing game.

A Better Finish Than A Big Finish

A satisfying instant session ends cleanly. The timer nudges, the last round runs, and the account view reads like a tidy ledger. Next time, it opens faster because the system remembers sensible defaults and preserves recent filters. That is the real mark of quality in fast games – not the theme, not a flashy effect, but a pattern of choices that respect time and attention.

With honest rules, steady pacing, and catalogs that surface useful information before the first tap, instant formats can be both quick and calm. Treat the three-second audit as a habit. Keep the pocket routine simple. Select catalogs that are helpful rather than distracting. The result is a short session that feels deliberate from start to finish, ready to fit into a modern day without taking it over.

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6 Best Finance & HR Software For Businesses In 2025

Angela Daniel
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6 Best Finance & HR Software For Businesses In 2025

In this post, I will show you the best finance & HR software for businesses.

With finance and HR both being important departments within the business, it makes sense to find platforms and tools that help to manage both. 

Technology is a significant advantage for any business, from startups to large organizations that require less pressure on their in-house resources.

In this guide, we’ll look at the six best finance and HR software for businesses in 2025.

Best Finance & HR Software For Businesses

1. Unit4

Unit4

For emergency services specifically, Unit4 is designed to meet the needs of fire, ambulance, police and rescue organizations. As a cloud-based, enterprise software solution, it integrates finance, HR and project management.

Robust financial management enables these organizations to effectively manage important processes, such as financial planning and project budgeting. For HR departments, it can help those responsible for managing payroll and talent management. In addition to the above, the platform provides integrated tools to help teams better track their skills, time, and expenses.

Unit4 also offers tools for procurement, from source-to-contract management to purchase-to-pay processes.

As well as serving the emergency services, the software provider also expands into other industries like architecture and engineering.

2. Rippling

Rippling

Rippling is an all-in-one workforce management platform that consolidates finance, HR and IT into one single system.

For those looking to automate tasks and streamline the employee lifecycle, there are several worthwhile benefits to using the platform. Here are some key features of the tool:

  • Workflow studio – A no-code tool for building cross-departmental automations
  • Integrated management – Help consolidate your expenses, corporate cards, and bill payments for seamless integration for HR processes. 
  • Extensive integrations – With over 600 third-party applications, it helps to streamline a lot of platforms and tools you may already be using.

Employees describe getting more done with Rippling. Whether it’s increasing savings, automating work, and managing everything in one place. Businesses can fuel their insights with advanced analytics and custom reports in order to make better business decisions moving forward.

3. ADP

ADP

ADP is a cloud-based Human Capital Management suite. Covering the employees lifecycle from recruitment to their retirement, there’s a lot that the platform offers to businesses both big and small.

Such features include HR payroll, time management, and other functions. Whether you’re looking to be more compliant with financial practices or you’re looking to handle global payroll capabilities, this platform is a great way to manage everything in a single system.

ADP helps businesses to automate all or part of their payroll processes and has been doing for over 75 years now. The platform also offers thousands of experts who are available to answer customers any questions they might have. As a solution for businesses, it’s also a great way to maximize the potential of your employees.

The best part about ADP is that it’s tailorable to exactly what your business needs. Whatever your business, industry or whoever your employees are, ADP will recommend the best solution to match your needs.

4. Gusto

Gusto

As an online people platforms, Gusto is a comprehensive suite that offers a range of HR services.

Primarily focused on payroll for small and mid-sized businesses, this service offers several key features. 

Businesses that need help with taxes can benefit from Gusto’s tax automation feature. There’s plenty of automation available that makes up the software, from automated onboarding that makes hiring new staff a breeze, to automated W-2 and 1099 generation.

Compliance assistance is ideal for those who need to adhere to regulatory rules, and customizable reporting adds a personalized touch to HR services. There are also extensive integrations available and employee self-service via the Gusto Wallet app.

Gusto works for companies of all sizes, as well as individuals who manage themselves as a business. They also provide a contractors-only service solution that will help to onboard and pay your contractors with ease.

5. Workday

Workday is a cloud-based enterprise management platform. Unifying HR, finance, and planning for mid-sized to large organizations, the software offers a comprehensive solution for those seeking a combined finance and HR solution.

There are several key features worth mentioning that comprise Workday as a whole. From managing the employee lifecycle with global payroll, to AI-powered talent management, this is  a great platform that helps combine areas of business for efficiency.

Financial management comes with numerous automation features, including automated accounting and integrated spend management. The platform operates on a single cloud architecture and also makes use of machine-learning for real-time insights. 

As a business, it’s essential to plan ahead, which is why Workday offers a planning system that integrates with any ERP/GL data source. From financial planning to workforce and operation planning, the platform is helpful in looking beyond. Not only that, but it provides legal support in the form of contract data.

6. Paycor

Paycor

Lastly, Paycor is another cloud-based software that offers Human Capital Management or HCM for short. It’s one that’s helpful mostly for small and medium-sized businesses.

Helping span the entire employee lifecycle, like many of the platforms on this list, Paycor handles a significant portion of the financial and human resource needs that are currently consuming too many resources or making it difficult to keep up with manually. 

Whether it’s handling payroll, exploring analytics, managing talent, or offering self-service options, Paycor provides a range of solutions.

Aiming to empower leaders but also improve employee experience, it’s a software that benefits everyone within the company. There’s also plenty of automation and mobile access, making it a technology-forward and accessible tool.

The software’s compliance solution is robust and helps HR departments simplify compliance management. As a moving target, Paycor helps you stay ahead of ever-changing laws, which is a time-consuming task in itself.

Conclusion

Thankfully, for many businesses nowadays, they have a lot of technology at their fingertips. The benefit of finance and HR software for companies is the convenience and seamless interweaving of the two, making it easier for businesses that need to streamline their processes for efficiency and detail.

It’s worth trialing these platforms to see how your business might benefit from one in 2025.

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Easy Steps To Port Your Mobile Number To A Different Operator

Chandra Palan
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0
Easy Steps To Port Your Mobile Number To A Different Operator

This post will show you the easy steps to port your mobile number to a different operator.

In the dynamic world of mobile telecommunications, the ability to switch operators while retaining your existing mobile number has become a valuable and straightforward process.

If you are considering a change and wondering about your Airtel port status or how to check your port status with a new operator, this guide is here to walk you through the easy steps involved.

Easy Steps To Port Your Mobile Number To A Different Operator

  1. Understanding Mobile Number Portability (MNP)

Mobile Number Portability (MNP) is a service that enables mobile users to switch from one mobile operator to another while retaining their existing mobile number. Whether you’re looking to explore new plans, take advantage of better network coverage, or seek improved services, MNP empowers you to make the switch seamlessly.

Understanding Mobile Number Portability (MNP)

  1. Check Eligibility and Outstanding Dues

Before initiating the porting process, it is crucial to check if your number is eligible for porting. Ensure there are no outstanding dues or contractual obligations with your current operator. Clear any pending payments or commitments to avoid hurdles during the porting process.

  1. Choose Your New Operator

Once you decide to switch, choose the operator you wish to move to. Research the available plans, network coverage, and additional services offered by different operators to find the one that best aligns with your preferences and requirements.

  1. Generate a Unique Porting Code (UPC)

You’ll need to obtain a Unique Porting Code (UPC) to kickstart the porting process. This code identifier is crucial for transferring your number to the new operator. You can request the UPC by sending an SMS to a designated number provided by your current operator. For example, sending an SMS with ‘PORT’ to 1900 for Airtel users will generate the UPC.

  1. Submit Porting Request to the New Operator

Once you have the UPC, approach the new operator where you wish to port your number. Please fill out the Customer Application Form (CAF) and submit it with a copy of your identity and address proof. You may need to provide a passport-sized photograph as well. The new operator will initiate the porting process using the UPC.

READ ALSO: A Comprehensive Guide on the Safety Precautions to Take When Using Bitcoin ATM in Turkey

  1. Verification and Confirmation

After submitting the porting request, you’ll receive an SMS confirming the initiation of the porting process. It’s important not to change your SIM card until the porting process is complete. The porting process usually takes seven days, during which your number remains active on the old operator’s network.

Verification and Confirmation

  1. Check Your Port Status or Porting Status

During the porting process, you might be curious about the status of your port or the porting status with the new operator. You can check this status using the ‘My Network’ app or contacting customer service. Similarly, the new operator will also provide updates on the progress of the porting process.

  1. Receive New SIM Card and Update Settings

Once the porting process is complete, you’ll receive a new SIM card from the new operator. Please insert the new SIM card into your device and restart it. Update the network settings as per the instructions provided by the new operator. Your mobile number is now seamlessly transferred to the new operator, and you can start using their services.

  1. Inform Contacts about the Change

As a courtesy, inform your contacts about the change in your mobile number and provide them with the new details. This ensures a smooth transition and minimizes any disruptions in communication.

Conclusion

Mobile Number Portability (MNP) has simplified the process of switching operators, allowing you to explore new plans and services without the hassle of changing your mobile number. Whether checking your port status or monitoring the porting status with a new operator, the steps involved are straightforward and user-friendly.

By following these simple steps, you can smoothly transition from your current operator to a new one, ensuring you benefit from the services that best meet your communication needs.

Mobile number porting empowers consumers with the flexibility to make informed choices and adapt to the ever-evolving mobile telecommunications landscape.

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Data Security Protection Tips That Would Help Save Your Money

Daniel Segun
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Data Security Protection Tips That Would Help Save Your Money

This post will provide you with data security protection tips to help you save money. Read on!

For years, businesses have focused on safeguarding their customers’ passwords monetary and other confidential information from outside intrusion. However, consumers and individuals must now take data protection advice seriously and implement some practices to protect their information. 

Many resources are available to consumers, businesses, and individuals on how to preserve passwords appropriately and secure desktop computers, tablets, and smartphones from hackers, malware, and other threats.

By providing our users with these suggestions for personal cybersecurity, we aim to help them become more cyber-savvy. Your family’s personal information should be kept confidential, and your devices should be protected using these simple practices.

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Data Security Protection Tips

Protection AreaTipDescriptionPotential Savings
Passwords & LoginsStrong & Unique Passwords:Use complex passwords with upper & lowercase letters, numbers, and symbols. Use a different password for each account.Prevents unauthorized access & fraudulent transactions.
Multi-Factor Authentication (MFA):Enable MFA whenever possible. It adds an extra layer of security beyond passwords.Prevents unauthorized access even if password is compromised.
Beware of Phishing:Never click on suspicious links or attachments, especially in emails or messages.Prevents malware downloads & scams that steal financial information.
Financial Accounts & PaymentsMonitor Accounts Regularly:Regularly check bank statements and transaction history for suspicious activity.Early detection helps prevent significant losses.
Enable Fraud Alerts:Set up fraud alerts on your accounts to be notified of unusual activity.Alerts you to potential unauthorized transactions quickly.
Beware of Public Wi-Fi:Avoid using public Wi-Fi for financial transactions. If necessary, use a VPN for added security.Protects data from being intercepted on unsecured networks.
Personal InformationLimit Social Media Sharing:Be mindful of what personal information you share online, especially on social media.Prevents identity theft and targeted scams.
Secure Devices:Use strong antivirus & anti-malware software and keep them updated.Protects devices from malware that can steal data.
Be Careful with Downloads:Only download software from trusted sources and avoid pirated copies.Prevents malware infections that can compromise financial information.

Data Security Protection Tips That Would Help Save Your Money

1. Keep Your Software Updated

Keep Your Software Updated

As we observed from the numbers provided, ransomware attacks were a prominent threat vector of 2017 for both organizations and consumers. 

According to cybersecurity experts, to minimize ransomware attacks, it is essential to update outdated software, including the operating system. This helps to remove significant weaknesses that attackers use to hack your devices. You can start by following a few simple guidelines.

  • Turn on your device’s automatic system updates.
  • Your PC web browser must automatically update its security settings.
  • Keep updating plugins in your web browser, such as Flash and Java.

2. Use anti-virus software and a firewall to protect your computer.

Most criminal acts are prevented by using antivirus software. A good antivirus will protect you from data threats that can cause significant harm. Spyware and other harmful viruses are barred from reaching your device and exposing your data by antivirus software (AV) software. 

When protecting your data from harmful attacks, a firewall is also essential. Additionally, a firewall prevents hackers, malware, and other unwanted activities from entering your device. Windows Firewall and Mac Firewall are the respective firewalls that come with Windows and Mac OS X, respectively.

3. Utilize a Password Management Tool and Strong Passwords

Utilize a Password Management Tool and Strong Passwords

The importance of strong passwords for internet security is well known. Passwords are crucial in preventing hackers from accessing your data. The new password policy framework from the National Institute of Standards and Technology (NIST) for 2017 recommends the following:

  • Eliminating the insane, confusing blend of upper-case characters and symbols, as well as the numbers. In lieu of this, choose something a little more user-friendly, but with a minimum of eight letters and a max of 64 letters.
  • Don’t use the same password repeatedly.
  • Passwords must include at least one lowercase letter, one uppercase letter, one digit, and four icons.
  • Be sure to pick something you can easily recall. Never reveal your password or make it freely accessible for hackers to see.
  • When you forget your passwords, you should reset them. A general update once a year is sufficient.

It’s really difficult to remember such complex passwords, that is why experts recommend using a password manager. 

4. Use Two-Factor or Multi-Factor Verification

Two-factor or multi-factor authentication is a technology that provides an additional layer of protection to the traditional password-based online identification method. Ordinarily, you’d input a login and password without using two-factor authentication. 

A Personal Identification Code (PIN), a second password, or a fingerprint would be required for two-factor authentication. After providing your login and password, you will be required to input up to two additional authentication methods.

5. Safeguard your Personal identifiable information (PII)

Safeguard your Personal identifiable information PII

Cybercriminals can use PII to identify or locate a victim. A PII is any physical or digital identification data, such as a person’s name, address, phone number(s), birthdate, Social Security Number(s), IP address(es), geolocation, or any other personal information. 

Companies that adhere to the PCI DSS requirements should safeguard your credit card information. The information posted on social media should be treated with extreme caution in the “always-on” social media world. On social media, it is recommended that you share only the bare minimum of information.

READ ALSO: How To Secure Your Computer Against Cyber Threats Like 007

6. Phishing Scams: What You Need to Know. Emails, phone calls, and pamphlets should all be treated with suspicion.

Phishing schemes are more dangerous than ever this year, according to recent reports. To deceive the receiver into disclosing credentials, opening a dangerous link, or accepting a malicious link, the attacker pretends to be somebody or something that the presenter is not in order to infect the sender’s device with spyware, a Trojan, or an exploit of zero-day vulnerabilities. 

Ransomware attacks are generally the result of this situation. Phishing attempts are responsible for 90 percent of ransomware assaults. The following are some crucial cybersecurity tips to keep in mind when dealing with phishing schemes:

  • Avoid opening unsolicited emails from persons you do not personally know.
  • Find out which links are secure and which ones aren’t by hovering over them.
  • Severe caution should be exercised while dealing with emails. Check the sender’s name and grammar.
  • Friends who have been affected can send malicious links. As a result, take extreme precautions!

7. Take regular backups of your data

Take regular backups of your data

Regular data backups are often disregarded when it comes to online privacy protection. This rule is followed by the top IT and safety managers.

On two separate types of media (internal and global hard drives), you will maintain three copies of data (cloud storage). Ransomware or viruses can only be removed by erasing your computers and restoring them from a recent backup.

READ ALSO: 5 Cybersecurity Best Practices Everyone Should Know

8. Security Tips for Using Mobile Devices

Here are a few easy suggestions to help secure your mobile devices.

  • Create a secure, difficult-to-guess mobile passcode.
  • From Trusted Sources only, install applications
  • Updating your device is essential. Hackers exploit unpatched vulnerabilities in older operating systems.
  • Avoid sharing personally identifiable information (PII) or sensitive information via text or email
  • Regularly back up your mobile device utilizing iCloud or Android’s Backup & Sync feature.

Wrapping Up – Data Security Protection Tips

In conclusion, security breaches are increasingly being caused by hacking, phishing, and malware attacks.

Worse, these intrusion attempts appear to be the consequence of human error. In the battle against cybercrime and the prevention of security breaches, knowledge and information are vital. 

To reduce your chances of a security event, we hope you have found these personal cybersecurity tips and information about how personal data breaches occur to be beneficial.

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How Can I Record My Computer Screen Safely?

Daniel Segun
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0
How Can I Record My Computer Screen Safely?

Here, we will answer the question, how can I record my computer screen safely?

We all want to record our computer screens for several reasons. Among these are recording a conference, a game session, or online video streaming.

First and foremost, you can always use the default recorder on your Windows, for example. However, this feature only serves the primary function of recording, with no additional capabilities. There is no customizability or many configurations to tweak to make your recorded media secure.

Data breaches aren’t new. Recognizing the sensitivity of some recorded data, we strive to prevent unauthorized access to our information. Notably, several of the best screen recording apps in the industry exist. You must use computer screen recorders with reliable web safety features. 

READ ALSO: Best Parental Control Software for 2024

Which Screen Recorder Should Is Secure?

Which Screen Recorder Should Is Secure

From Movavi to Xbox Game Bar, Screen Capture, and Loom, you can utilize numerous tools and software to screen record on Windows 10 and earlier versions, as well as on macOS. However, in the rest of this post, we’ll show you some of the best safe screen recorders and how their features help secure your data. 

Screencast-o-Matic 

Screencast-o-Matic is an online service that enables you to create screencasts on Windows and macOS using a small application that can be downloaded to your PC.

It’s free, but with limitations: it only allows you to record videos of up to 15 minutes in length. To remove these limitations and gain the ability to edit videos before saving, you need to switch to the Deluxe or Premier plan. 

The software features several safety measures, including secure backup and data encryption. Your data files are encrypted with AES-256 encryption. The software also protects customers’ data by complying with the General Data Protection Regulation (GDPR). Meanwhile, to protect your recordings and prevent unsolicited access, you should also protect the software with a password manager. 

Screencast-o-Matic is suitable for all types of screen recording. It’s a good screen recorder designed with safety features. To this end, the user is offered tools for zooming, adding images and texts, and automatic subtitling. In addition, the sharing mode is straightforward. When the recording is complete, enter a shareable link to your Google Drive. It is also possible to publish the video directly to YouTube.  

How to use  

To use the program, install and start the application on your PC (or log into the Screencast-o-Matic site and click on the Start Recording button and Start Recorder). Tap the recorder button and set your recording preferences in the open box.

If you want to record only the PC screen (or a part of it), click the screen button and use the mouse to select the area of the screen you want to record.

If you also want to record the webcam footage, click the button and place the box with the webcam where you prefer on the screen. To define the resolution of the video, click on the size button. 

READ ALSO: iTop Screen Recorder Review

Calipio

Calipio is a service that records your screen without the need for software. Calipio allows you to record your screen securely from any web browser. It works perfectly on Edge, Firefox, Safari, Chrome, and Opera. Its use does not require any installation.

The advantage of Calipio is that you can use it anywhere and at any time. All you need is a handy computer and a good internet connection. We particularly appreciate the fact that it does not require any registration. Just go to the site and hit the Start Recording button you want.

One of the main attractions of Calipio is that it is free, but that’s not all. It also prioritizes your safety with an end-to-end encryption system, which, in a way, also secures your computer from cyber threats. Additionally, with the site-sharing option, only the person you want to share your recording with will be able to access it. 

On the other hand, Calipio is very practical. This site allows you, among other things, to store your recordings in its cloud. You can access your videos from anywhere and at any time. It also makes it easier to share your files.

Snagit

Snagit is a program that works with the Windows Operating System. The application for capturing screens is considered one of the best tools for taking screenshots of photos or videos. It is one of the most complete, powerful, and secure on the market. You can use it on a computer, just like on a Mac. 

It’s a safe screen recording tool that protects customer data as it is compliant with the GDPR. Additionally, once you have created a video recording with the tool, no one can modify your file settings. 

Snagit software offers numerous options for creating amazing captures. Once installed and configured on your device, you can capture your entire screen or a specific part of it, depending on your needs.

On your browser, for example, you can capture the visible part of the page or the entire page. This tool can directly capture images, text, and even videos. Moreover, Snagit offers an extension that allows you to launch the tool with one click. 

Now that we have answered the question, ‘How can I record my computer screen safely?’

Don’t Forget Your Privacy Settings

Don't Forget Your Privacy Settings

Aside from the software or tools you use to make recordings, some programs can also automatically record your screen content. Windows and Mac, the most used desktop operating systems, are not as secure to prevent this. The possibility of this is even higher in the face of malware infection without a virus scanner installed.  

You can prevent this possibility by configuring your system in the privacy setting. You can quickly turn this off in your control access on Mac. 

Conclusion

Screen recording is a vital feature for both everyday and professional use. However, not all come with the necessary security features to ensure the safety of your recorded media.

The reviewed software and tools are among the most reliable programs online, thanks to their robust data protection and management features.

I hope we have answered the question – how can I record my computer screen safely?

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Top 10 Best Apps To Use When Running A Small Business

Daniel Segun
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0
Top 10 Best Apps To Use When Running A Small Business

Running a small business can be hard. Here are some apps that can help make running your company easier.

Whether you’ve just started your firm or have been running it for a few years, you’re probably always considering ways to enhance and optimize your daily operations. Working from home, the office, or on the road, the must-have apps for small businesses make it straightforward to handle many areas of your organization. 

Small company entrepreneurs are aware of the necessity to maintain agility and effectiveness. Mobile devices almost likely play a part in daily life, but selecting the appropriate applications for them may be challenging. 

This is particularly important since you will want to have just one sort of office software on your smartphone or tablet and not have to move papers between multiple applications to access them on different devices. 

In addition, your time will be limited, so conducting time management survey is important therefore, you’ll need various applications to cover the most crucial scenarios. It doesn’t matter if we’re discussing calendar apps, networking apps, or any number of free cloud applications.

This article focuses on the most useful applications for small and medium-sized organizations. All of them provide essential functionality while also being cost-effective. 

Best Apps To Use When Running a Small Business

Top 10 Best Apps To Use When Running a Small Business

1. Microsoft Office 365 

There are other office software platforms, but despite severe competition on pricing and functionality, Microsoft’s Office 365, which was recently rebranded as Microsoft 365, remains the premier suite and is a must-have for small businesses and is the top pick for small business software. 

You may recall a time when Microsoft Office was a software package you purchased and installed on your computer. While this is still viable, Microsoft 365 is now compatible with Android and iOS devices through app versions. 

Microsoft 365 comprises the three most important office software applications: Word, Excel, and PowerPoint. OneDrive is also available for online backups as part of the package and is worth considering. 

Then there are the other software products included with Microsoft 365, such as Outlook (online version), Publisher, and Access for PC/Laptop usage only. Microsoft Teams is also included, however, you may download and utilize this application independently. 

small business apps

2. FreshBooks 

FreshBooks comes first on our list of the best accounting software for small businesses and is a popular cloud-based accounting solution created exclusively for small company owners.

Invoicing, cost tracking, time tracking, a multitude of business reports, and the ability to accept credit card payments are among the package’s many capabilities. However, a straightforward interface designed for non-accountants assures that you will be up and running immediately. 

Despite its simplicity, this has genuine depth. You may bill in any currency, save time by scheduling regular invoices, enable clients to pay through credit card by ticking a box, and even automatically charge their credit card to make life easier for everyone. 

If you want more functionality, the system integrates with several other services, including PayPal, MailChimp, Basecamp, WordPress, Gusto, and Zendesk, among others. 

READ ALSO: 6 Best Finance & HR Software For Businesses In 2025

3. PayPal 

PayPal has become the payment gateway of choice for many online companies owing to its ease of use, and it is the top choice for the most satisfactory credit card and payment processing service.

PayPal has made integration into payment gateways straightforward for major e-commerce platforms, often needing little more than a couple of clicks and an email account — the most difficult aspect of setting up PayPal processing is typically copying and pasting an API key to get started. 

There are no monthly costs for the Web Payments Standard solution for small businesses, and transaction fees are dependent on sales volume.

Although many shopping carts are designed from the ground up to allow PayPal, it may be utilized as a stand-alone service to accept individual payments from customers by simply putting a payment button code into an email. Subscription payments are also offered by default. 

4. Expensify 

Although Expensify performs a more specialized function than the other three small company management applications listed above, it might be valuable for managing your funds.

With Expensify, you can scan receipts and handle employee costs on the go, regardless of whether you have an iPhone or an Android smartphone. In addition, Expensify can link with QuickBooks, Xero, and a number of other applications for small businesses. 

5. Delivrd 

One of the notable mentions on our list of the best apps to use when running a small business is Delivrd.

Delivrd provides free access to an online inventory management tool. Using Delivrd, you may establish a product catalog, count, receive and issue inventory, set stock level alerts, and see the transaction history of your inventory. 

6. Sortly 

The Sortly application for inventory management provides the best of both worlds. Sortly is accessible through the online platform and their mobile app for small businesses on smartphones and tablets. 

In the free edition of Sortly, you may keep your library with personalized notes and tags, look up barcodes, and use the integrated scanner. Sortly’s subscription services begin at $39 per month and are available for purchase if you want more features. 

apps for running a small business

7. Square 

Another entry on this list of the best apps to use when running a small business is Square. You’ve probably heard of Square, as this point-of-sale (POS) supplier has significantly altered the landscape of small business applications and enhanced the way companies handle credit card transactions. 

Therefore, whether you want a complete POS system or a basic mobile POS and card swiper, Square will be among your best alternatives. Square provides different software and hardware options, but you will just pay 2.6% plus $0.10 per in-person transaction for the most basic version. 

8. Gusto 

For a more comprehensive payroll and HR application, you may want to investigate Gusto. In addition to managing payroll, benefits, and compliance using Gusto’s platform, you can calculate and submit payroll taxes (at the state and federal levels), monitor sick days and vacation time, etc.

Gusto is offered through a monthly subscription (including their free mobile app) for a starting price of $39 per month + $6 per month per user. 

communication apps for small business

9. Skype/Microsoft Teams 

Skype continues to be one of the most well-known video and chat applications for small businesses. Skype allows you to exchange text messages, share files, show your screen, and involve up to 25 individuals. 

In addition, Microsoft also offers Microsoft Teams (which has replaced Skype for Business), the business-specific version of this program, which provides access to essential functions in the free version and enhanced capabilities in the subscription plans. 

10. Belly 

You may design a personalized client loyalty program with Belly. You may tailor your rewards program to your client’s preferences and have access to email, social media marketing, and analytics tools. You may manage your Belly account online or through their mobile app; however, pricing begins at $129 per month, which is pricey. 

Choosing a Business App: Frequently Asked Questions

Which app is useful for business?

Which app is useful for business?

There’s no single “best” app, as it depends on your specific business needs. Here are some popular categories with useful apps:

  • Accounting & Finance: QuickBooks, FreshBooks, Xero (manage finances, invoicing, payroll)
  • Project Management & Communication: Asana, Trello, Slack (organize tasks, collaborate with teams)
  • Customer Relationship Management (CRM): HubSpot, Salesforce (manage customer interactions and sales)
  • Marketing & Social Media: Canva, Buffer, Hootsuite (create marketing content, manage social media presence)
  • Productivity & Communication: Microsoft 365, Google Workspace (email, document creation, communication tools)
  • Security: Password managers, security suites (protect sensitive data and devices)

What apps do businesses use the most?

Many businesses use a combination of apps from various categories mentioned above. Popular choices include:

  • Microsoft 365 (productivity suite)
  • Slack (communication)
  • Zoom (video conferencing)
  • Dropbox (file storage and sharing)
  • Canva (graphic design)

What is the best app to promote your business?

There isn’t a single best app, but some social media platforms can be powerful promotional tools:

  • Facebook: Great for reaching a broad audience and building brand awareness.
  • Instagram: Excellent for visual content like photos and videos to showcase products or services.
  • LinkedIn: Ideal for B2B (business-to-business) marketing and professional networking.
  • Twitter: Useful for real-time updates, news, and audience engagement.

What is the fastest small business to start?

There’s no one-size-fits-all answer, but businesses requiring low overhead and minimal startup costs might be faster to launch. Examples include:

  • Freelancing/Consulting: Offer your skills and expertise to clients.
  • E-commerce: Sell products online through a website or online marketplace.
  • Home-based Business: Offer services like tutoring, editing, or pet sitting from your home.

How many apps does a small business use?

The number varies depending on the business size and complexity. A small business might use 5-10 core apps, while a larger one might utilize dozens for specialized tasks.

A Final Word

Listed above are the top 10 best apps to use when running a small business. By using any of them, you can streamline your mundane business operations.

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