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What Are The Security Features On The QuickBooks Desktop?

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This post answers the question – what are the security features on the QuickBooks Desktop?

QuickBooks software from Intuit is the most widely used accounting application for businesses and individuals. 

It's highly convenient to use for payroll management, bill payment, expense management, and business payments.

Traditionally, users installed QuickBooks on their Desktops and could only access their data through them. 

QuickBooks Desktop software can now be hosted on an internet server, allowing data to be accessed remotely from any place. 

This is ideal for individuals who are frequently on the move or wish to access the same data to many individuals in various locations.

By utilizing the cloud, the service provider strengthens the security of your QuickBooks Desktop and avoids data leaks. They provide a sophisticated Cybersecurity system that uses the most powerful capabilities accessible. Also, it is reasonably priced and simple to operate.

What are the security features on the QuickBooks Desktop

The following are the cloud's significant security aspects, illustrating why it is an excellent choice for hosting QuickBooks software and data.


  • Role-Based Access
  • Robust Backups
  • Hardware Independent
  • Reliable Data Servers
  • Data Recovery
  • Multi-Factor Authentication
  • IT Infrastructure
  • Technical Expertise
  • Cloud Security Features

Role-Based Access

One of the main concerns with QB data security is a lack of control. In a traditional setup, all data stores locally and is easily retrievable if the system is hacked.

Also, limiting its accessibility is difficult because an employee or a visitor has a greater chance of physically accessing the system. And, even if you secure the hard disk with a password, what if it steels?

Cloud hosting stores all data off-site in a data centre; accessing it is significantly more complicated than local storage.

Moreover, it enables you to virtualize data separation and privacy protection. Because a unique authorization controls access to data, you can restrict its accessibility and assign it to different individuals based on their roles.

Robust Backups

Robust Backups

While digitizing data eliminates paper's inherent vulnerabilities and significantly increases its durability, it is not without drawbacks.

 It is easily damaged or lost forever if the device that stores it destroys or malfunctions.

And even if you use backup software and do routine backups, there are many risks. 

Your backup software may break without your notice, or your technical team may lack the expertise necessary to backup your data correctly.

On QuickBooks hosting, you can increase the dependability and security of your data handling tasks. 

Cloud service providers use expert IT staffs that perform backup scans regularly and monitor the process.

Hardware Independent

Accounting firms must exercise extreme caution with their data due to their access to sensitive information such as tax returns, credit card information, and Social Security numbers. 

For example, consider that you're travelling for work and find that your laptop has been stolen. If you use QuickBooks Desktop, you expose your data to its risk for illegal purposes.

QuickBooks becomes hardware-independent when it is hosted in the cloud. Thus, even if your office laptop is lost, your data is protected because it is stored on secure cloud servers. 

You can reach it from any device that supports it and restart work without fear of losing your data. Also, no one can access your data unless they have your login credentials.

Reliable Data Servers

While traditional data storage methods involve storing data in-house, implementing premium security measures for them is extremely expensive and places a significant strain on your financial resources.

You may force to settle for less expensive alternatives, exposing your data once again in the long run.

By investing in the cloud, you may obtain high-quality security services at a low cost. 

QuickBooks hosts in Tier 3+ or higher data centres.

These are enterprise-grade data servers equipped with various security features such as extensive CCTV surveillance, security guards for physical protection, specialized entrance cards, cutting-edge anti-hacking solutions, firewalls, and biometric verification for added security.

Data Recovery

Data Recovery

In a traditional system, data loss results in the complete loss of data, for which the business is responsible. 

Regular and safe data backups on secure data servers included with QuickBooks hosting. Reputable cloud service providers conduct daily data backups.

This is highly advantageous in the event of human error or natural disaster; the data can quickly be recovered and restored. As a result, you can rapidly resume normal business operations and return to work after retrieving the cloud-based data.

Multi-Factor Authentication

In today's world, where hackers are constantly developing new methods for breaking into systems and stealing data, any extra layer of security is always helpful. 

While implementing password security is critical, an extra layer of protection recommends ensuring that the system is only accessible to verified users.

Multi-factor authentication is used by QuickBooks hosting providers to ensure the protection of your data. 

Once the password has been validated, it requires the user to authenticate the login using another mobile device, such as Smartphone, tablet, or iPad. Thus, the danger of a hacker obtaining access to the system is reduced.

IT Infrastructure

With the number of cyberattacks increasing daily, it is essential for maintaining an up-to-date IT architecture to protect your data against current hacking attempts.

However, most QuickBooks accounting data still maintains an out-of-date terrestrial system that is inefficient and sensitive to modern threats. 

They are incompatible with modern anti-hacking tools or feature insecure security frameworks that readily exploit.

Cloud hosting encrypts your data and stores it on cutting-edge IT infrastructure that builds to withstand modern hacker efforts.

It includes enterprise-class firewalls, antivirus software, and cutting-edge IDS/IPS software for adequate data protection. 

Also, some cloud service providers apply Artificial Intelligence (AI) techniques to monitor the security flow on your server and discover any critical security flaws that could further strengthen the security of your data.

Technical Expertise

When it comes to expanding security solutions, a substantial difference in quality can make. 

For example, while an accounting firm may excel at developing complicated financial strategies and assisting customers in making the most use of their fiscal resources, it may not be the best at addressing Cybersecurity.

It must have an expert IT staff responsible for supervising and managing the infrastructure's security.

QuickBooks cloud hosting makes significant investments to protect the integrity of its cloud services. 

They use skilled employees that are conversant with contemporary methodologies and adhere to current security measures.

These professionals do regular security audits, monitor suspicious activity, apply the newest patches, and perform other necessary tasks. 

Also, they contribute to developing a multi-tiered security system in which, even if one protection layer breaches, a hacking effort can stop at a successive stage.

Cloud Security Features

Cloud Security Features

QuickBooks is a stand-alone application when running on a local device. 

It comes with a restricted set of security features such as firewalls and antivirus. Regularly updating them is a significant effort for the IT team, and any delay puts the data and system at risk.

When QuickBooks is hosted in the cloud, it receives additional security features from the cloud service provider, such as regular automated upgrades of the firewall, antivirus software, antimalware, and anti-ransomware software, which protects the data cyberattacks. 

Moreover, the cloud service provider assures compliance with the government's security policies, ensuring that the security is impenetrable.


With its always-up-to-date solutions, the cloud has been a game-changer in terms of securing your QuickBooks Desktop data. Data backup, role-based access, and the most recent security advancements ensure that you can focus on other business processes rather than worrying about data security.

Vishwa DeepakAuthor Name: Vishwa Deepak

Author Bio: As a content strategist and writer associated with Sagenext, I do more than just stringing letters together into words. My core competency lies in producing useful and amazing content related to technology trends, business, cloud computing, Quickbooks hosting, and finance.




Marie Beaujolie
Marie Beaujolie
Marie Beaujolie is a computer network engineer and content writer from Paris. She is passionate about technology and exploring new ways to make people’s lives easier. Marie has been working in the IT industry for many years and has a wealth of knowledge about computer security and best practices. She is a regular contributor for SecureBlitz.com, where she writes about the latest trends and news in the cyber security industry. Marie is committed to helping people stay safe online and encouraging them to take the necessary steps to protect their data.


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